Board Clerk / Superintendents Secretary | Kimberly

Board Clerk / Payroll Clerk and Superintendent’s Secretary

Qualifications:

Demonstrated ability to accomplish the performance tasks listed below; alternatives to the above qualifications as the administration may find appropriate and acceptable;

  • Office 365
  • Advanced spreadsheet skills
  • Self-starter
  • Enjoys being part of a team

Primary Responsibility to:

Superintendent

Director of Programs

Job Goal:

In order to assist the central office administration in the overall operation of the district, the clerk/executive secretary shall carry out the following performance tasks:

  1. Welcome visitors, staff, parents, and students and arrange for their comfort. Answer phones.
  2. Serve as the Clerk of the Board of Trustees.
  3. Type official agenda for all regular and special school board meetings. Disseminate minutes of all meetings along with the board packet materials and post online the Friday prior to scheduled meetings. Mail agenda, financial statement and Friday letter to board members.
  4. Post meeting notices both hard copy and online.
  5. Process Monthly Payroll, PERSI transmittal and W-2’s.
  6. Obtain, gather, and organize pertinent data as needed, and put it into usable form i.e. school and work calendars and election documents.
  7. Coordinate elections with the County Clerk.
  8. Maintain a regular filing system for applications of employment, correspondence, reports, documents, board minutes, publications, sources of data, etc.
  9. Assemble and collect new employee packets with hiring and benefit documents.
  10. Advertise for district job openings online, staff e-mail, Idaho Education job site, etc.
  11. Responsible for Staff demographic information for the ISEE data collection.
  12. Perform any bookkeeping task associated with the position i.e. teacher contracts, credit reimbursements, teaching certificates, education listings, evaluations and sick leave bank.
  13. Maintain a schedule of the superintendent’s appointments and make arrangements for interviews and conferences.
  14. Operate word processing equipment of various types, along with the responsibility of handling correspondence, reports, notices, recommendations, etc.
  15. Send Fingerprint cards and forms to the SDE and track results.
  16. Worker’s Compensation reporting, forms and follow through.
  17. Hire substitute teachers, contact references and check sex offender and repository sites.
  18. Type and disseminate staff newsletters and district newspapers.
  19. Perform such other duties as may be assigned by the Superintendent.
  20. Act ethically and confidentially in all aspects of employment.

Terms of Employment:

Eight (8) hours per day, 5 days per week, year round with vacations and benefits as specified in district rules and regulations. The salary shall be commensurate with the classified salary schedule.

Evaluation:

Performance of this position will be evaluated annually by the Superintendent in accordance with provisions of the Board’s policy on evaluation of classified personnel.