July 15, 2015 | Kimberly
KIMBERLY SCHOOL DISTRICT 414
KIMBERLY SCHOOL BOARD MEETING
July 15, 2015
EXECUTIVE SESSION: Not scheduled
Regular Meeting 7:30 p.m.
The meeting was called to order by Mr. Champlin at 7:30 p.m. Present were trustees Mr. Nield, Mr. Giles, Mr. Richman and Mr. Champlin. Mr. Giles will take his trustee oath for Zone 4. Mr. Higdem was absent. Mr. Schroeder, Superintendent; Mrs. Cooper, district clerk and Mrs. Wirtz, business manager were in attendance.
AGENDA: Mr. Richman moved to approve the amended agenda as presented. Mr. Nield seconded the motion. The motion carried 3–0.
FLAG SALUTE: Everyone stood and participated in the Pledge of Allegiance.
HEARING OF VISITORS: No one was in the audience.
CORRESPONDENCE: Vickie Owings sent an eloquent retirement party thank you.
OATH OF OFFICE FOR CURTIS GILES: Cathy Cooper, District Clerk delivered the trustee’s oath of office to Curtis Giles elected for Zone 4.
FINANCIAL REPORT: Burke Richman moved and Myron Nield seconded the motion to approve the June, 2015 financial report including investment pool statements. The audit is scheduled for Aug. 4th and Mr. Schroeder will ask auditors to forecast a beginning balance at the October meeting. The motion carried 4-0.
- Design Build Team Proposals – the board tabulated the score sheet. STARR was the lone candidate. Myron Nield moved and Burke Richman seconded the motion to invite STARR for an interview at the August Board Meeting. The motion carried 4-0.
CONSENT AGENDA: Mr. Richman moved and Mr. Giles seconded the motion to approve the consent agenda with the following items. The motion carried 4-0.
- Approve district invoices for FY15 and FY16.
- Approve school invoices.
- Approve food service expenditures.
- Approve June 17, 2015 meeting minutes.
- Ratify MOU’s and Agreements for FY16: American Fidelity Section 125 annual re-service letter; Day Treatment Youth Services; Broadband contract with Tek-Hut; Valley Therapy Services; and Health and Welfare Toddler Services.
- Sale of surplus pallets.
DISCUSSION / AGENDA ITEMS
APPROVE ADDITIONAL INVOICES: Mr. Richman moved and Mr. Giles seconded the motion to approve the additional invoices. It was suggested that Mrs. Wirtz check on a commercial visa card that has a cash back incentive. The moton carried 4-0.
ANNUAL REORGANIZATIONAL MEETING: Mr. Nield moved and Mr. Richman seconded the motion to keep the regularly scheduled board meetings on the 3rd Wednesday of every month. The motion carried 4-0. Mr. Nield moved and Mr. Richman seconded the motion to elect Rob Champlin as Board Chair and then Mr. Richman moved and Mr. Giles seconded the motion to elect Mr. Nield as Vice-chair. These motions carried 4-0. Mr. Nield moved and Mr. Richman seconded the motion to appoint Mrs. Wirtz as board treasurer and Mrs. Cooper as board secretary. The motion carried 4-0.
1ST READING TO REVISE POLICY 2333 PARTICIPATION IN COMMENCEMENT EXERCISES: Myron Nield moved and Burke Richman seconded the motion to approve adding the graduation agenda to Policy 2333. This would be helpful for future administration. It was suggested that the sound system is improved and the procession is slowed down just a tad. The motion carried 4-0.
REVISIONS TO POLICIES 3606 and 3655 TRANSFER OF STUDENTS; AND 3650 RECORDS OF MISSING CHILDREN: Myron Nield moved and Burke Richman seconded the motion to retire policy 3606 Transfer of Student Records as it is outdated and does not include the Idaho Code requirement on missing children’s records; adopt policy 3655 Transfer of Student Records and 3650 Records of Missing Children - schools are to notify State Police of any inquiry or request for the records of a missing child. The motion carried 4-0.
REVISION TO POLICY 3570P MAINTENANCE OF STUDENT RECORDS: Myron Nield moved and Burke Richman seconded the motion to revise Policy 3570P to include purging of electronic records 5 years after a student graduates. The policy states that a student transcript will be kept permanently. The motion carried 4-0.
1ST READING TO REVISE POLICY 5122 F AND 5430P REGARDING VOLUNTEERS: Myron Nield moved and Burke Richman seconded the motion to approve as a 1st reading revisions to policies 5122 F and 5430P authorizing release of background check information. Social security numbers will no longer be utilized, a birth date will be required and a notary is no longer necessary. This will simplify the current forms for all involved. The motion carried 4-0.
1ST READING TO REVISE POLICY 5450 EMPLOYEE MAIL AND ON-LINE SERVICE USAGE: Myron Nield moved and Burke Richman seconded the motion to approve as a 1st reading revisions to policy 5450 that all Kimberly School business done electronically is completed using the Kimberly School District provided services. The district has a legal obligation to archive and monitor e-mail traffic. The motion carried 4-0.
1ST READING TO ADOPT POLICY 8241 SCHOOL MEALS – STUDENT CHARGING: Burke Richman moved and Curtis Giles seconded the motion to adopt policy 8241. Unfortunately there have been significant charges that go unpaid every year. This was a concern of the state and district auditors. Two additions to the 1st reading are 1) any balance over $50 is declared delinquent and referred to the superintendent who will send a certified letter and 2) adding – Students that have a negative food service account will have their transcripts and diplomas held upon graduation until their account is reconciled. The motion carried 4-0.
FREE COMMUNITY FOOTBALL GAME: Myron Nield moved and Burke Richman seconded the motion to approve scheduling the Friday September 4th home football game as Free to the Community. Visitors will be charged. Ideas to come up with $2,500 to help the athletic department curb the expense i.e. find key sponsors or sell year long passes. The motion carried 4-0.
- Nursing Services for FY16 are pending and there should be a recommendation at the August meeting
- The Board and Admin float trip retreat is scheduled for Aug. 22
- Emergency Levy considerations are needed by the 1st of September (keep levy rate the same)
- City of Kimberly Waste Treatment Facility is looking at a possible November election.
- Laurie has made everyone reservations for the ISBA Coeur d’Alene Convention November 11-13
- Supplemental Levy Election in March or May.
PERSONNEL REPORT - Amended:
Burke Richman moved and Craig Giles seconded the motion to approve the amended personnel report. The motion carried 4-0.
Rozetta Hedden 3rd grade teacher (pending HQT verification)
Kayla Hutcheson 1st grade teacher (pending alternative authorization)
Gary Hulsey KHS Academic Lab Co-ordinator
Amy Russell Waterford Computer Lab Para
Jaclyn Rogers KHS On Line Para/Sub-Caller
RESIGNATIONS / RETIREMENTS / TERMINATIONS:
Bobbi Stevens KMS part-time Para
ADJOURNMENT: Mr. Nield moved to adjourn at 9:37 pm and the motion carried 4-0.