The Secretary to the Director of Curriculum and Assessment and Federal Programs is assigned the responsibility of providing administrative and secretarial support to assigned administrators; communicating information on behalf of the administrators to other staff, districts or agencies; and coordinating activities of assigned administrators.
Primary Responsibility to: Director of Curriculum and Assessment
Director of Federal Title Programs
Responsibilities (Job functions)
• Greet employees and visitors to the office in a pleasant, informed manner providing information and creating a positive image of the office and the district.
• Prepare correspondence, notebooks, charts, graphs and studies as required for the purpose of clearly communicating necessary information.
• Complete and submit district, state and federal reports.
• Respond to voice, text and email communication for the purpose of prompt communication of necessary information.
• Assist with the organization and preparation for in-service and workshop activities both on and off campus.
• Manage the purchasing procedures for the office, the federal Title programs, and the textbook adoption.
• Coordinate with the Director's appointment calendar.
• Maintain student records on the student data management system for the purpose of having accurate data for test administration.
• Administer assessments.
• Maintain hard copy files of correspondence, student records as well as records of staff development and textbook adoption as directed.
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Perform other duties as assigned.
Skills, Knowledge and Abilities Required:
• Skills to organize and manage multiple tasks.
• Effective oral and written communication skills.
• Ability to develop creative solutions.
• Knowledge of state and federal policies and procedures regarding Federal Title Programs, testing, and curriculum.
• Computer skills including Excel, Word, presentations, email, student data management system, internet.
• Knowledge of equipment including printers, copy machines, scanners, etc.
• Patience and flexibility.