Policy 7335 - Personal Reimbursements

While it is strongly recommended that all purchases of goods or services be made within established purchasing procedures, there may be an occasional need for an employee to make a purchase for the benefit of the District from personal funds. In that event, an employee will be reimbursed for a personal purchase under the following criteria:

  1. It is clearly demonstrated that the purchase is of benefit to the District.
  2. The purchase was made with the prior approval of an authorized administrator.
  3. The item purchased was not available from resources within the District.
  4. The claim for personal reimbursement is properly accounted for and documented with an invoice/receipt.
  5. If the sales tax was paid by the employee, that portion will not be refunded to the employee.

The district business office will be responsible for the development of the procedures and forms to be used in processing claims for personal reimbursements.

Policy History:
First Reading: April 27, 2004
Adopted on: September 16, 2004